Thinking about how you can use IT tools to achieve cost reduction, improved productivity and greater profitability for the company, we have listed some good ways to use IT tools.technologyin your favor.
Have an ERP
Not having good integrated management software is a mistake that should not be made. This type of solution allows you to automate several routines (and improve your BI), and with that you can better allocate your employees to tasks that really need them.
No more manual or disconnected processes. This way, it is french email address list possible to considerably reduce the occurrence of errors.
As for the control of the entire service, these platforms are becoming increasingly intuitive and easy to use. Therefore, there are no more segmented and inconsistent processes in business management.
Share documents
Exchanging multiple versions of the same file via email so that it can be checked and edited by more than one person is a rework that is currently completely unnecessary.
There are good solutions so that you and your team can access and even co-edit the same document simultaneously without problems with version identification and access availability.
If you want, you can even give the client permissions to monitor everything remotely. Virtual drivers are there to solve this type of problem.
Keep a portion of your infrastructure in the cloud
With the evolution of content hosting and data processing services through cloud computing, it is no longer necessary for you to buy or rent those expensive and larger (and more expensive) servers to run your business.
With safer services and not subject to costly and constant maintenance needs, this solution can be contracted in a scalable manner, meaning you only pay for what you really need.
Another great advantage is not having to stop the entire company when having to resolve any hardware problem.
Migrate your telephony
In addition to infrastructure, one thing that many managers haven't thought about doing yet, but should, is to consider moving their telephony service to the cloud. This way, it's possible to reduce costs by up to an impressive 50%.
This type of solution also offers you the chance to make your call center more automated, create numbers for temporary promotions and have a more professional communication management platform using an objective and dynamic dashboard.
Adopt a corporate social network
Find all stakeholders in one place in a professional and direct way.
Corporate social networks are excellent tools for sharing and developing ideas and projects in an integrated manner, but without giving rise to losing control of the interaction and topics discussed.
This solution allows you to speed up the service, but has the advantage of being able to be monitored and configured in the way you see fit.
Customize software and other solutions
It is not difficult nowadays to find companies that offer solutions that are adjustable to the particularities of your type of business.
Typically focused on the user experience — your company, in this case — these suppliers are able to shape good service options that will make you pay for exactly what you need, without having to purchase unnecessary packages or modules and still adapting the platform's operating logic to your internal processes.
Still on the subject of software, depending on the case, it is worth doing some research on free tools. There are some very good ones on the market.
Meet GED
EDM is the abbreviation for Electronic Document Management, and if your company needs to organize many files in different processes, it is recommended that you consider hiring such a service.
With it, it is possible to create extremely more agile workflows that range, for example, from the scanning of documents when hiring new employees to the moment of final approval by managers.
Reduce your employees' working time and have more organized processes.
Use QR Code and barcodes
The already well-known barcodes and the more recent QR Codes (Quick Response) are two powerful tools for businesses that have a chain operation.
These solutions are very useful when it comes to traceability in the logistics process.
With an extremely low implementation cost, both can elevate the control of materials and goods to a much more professional level. They can also help maintain the expiration dates of perishable goods and prevent losses and theft.
Hire a transportation and food voucher manager
When an employee receives a transport voucher to go to work but does not go, carpools or for whatever reason does not use the credit for that day, it is very common for it not to be discounted the following month.
The difference in this amount, as in the case of food vouchers, is usually not noticed by the people who release the benefits, especially because they have many other things to worry about.
The problem is that after a while, all these credits that were not used for their intended purposes end up becoming a kind of lost fund for the company. And it is to ensure that this waste turns into savings that some suppliers have specialized in managing all this volume of benefits when releasing the credits.
By hiring a technology company prepared for this type of situation, it is possible to reverse this situation and reduce the outflow of resources from your business that you sometimes were not even aware of.