What is Airtable Email?
Posted: Sat Aug 09, 2025 7:06 am
Airtable Email is not a separate service. It is a way to send emails using Airtable. You can send emails one by one. You can also send many emails at once. This is great for a newsletter or an update. It uses Airtable's automation features. You can set rules for when an email should send. This can be based on a date or a change in a record. It is very useful for businesses. It helps them communicate better.
The Magic of Automation
Automation is the key to this system. You can set up recent mobile phone number data an automation. This can be a simple trigger. For example, when a new row is added. Or when a checkbox is checked. The automation will then do something. In our case, it will send an email. This happens all on its own. It saves you from manual work.
You can also make the email personal. This means you can use data from your Airtable. For instance, you can use the person's name. You can also use their company name. This makes the email feel special. It is much better than a generic message.
Setting Up Your First Airtable Email
To begin, you need an Airtable base. This base should have all the needed information. It needs to have names and email addresses. It should also have any other data you want to use. This data could be an order number. Or maybe it is a special code. After you have your base ready, you will set up an automation.
First, go to the automation tab. Then click on "Create a new automation." You will then choose a trigger. This trigger is the action that starts the process. An example trigger could be "when a record enters a view." This means when a row of data moves into a certain group, the email will be sent.
Next, you will set up the action. The action is what happens after the trigger. You will choose "Send an email." This is a simple and clear action. It is also very powerful because you can do so much with it.
You must fill in the email details. You need to put in the recipient's email. This should be a field from your Airtable base. You also need to write a subject line. And of course, you will write the email body. You can use data from your base here. You will use curly braces to pull in the data. For example, {Name}. This will put the person's name into the email.
After you have filled in all the details, you need to test it. It is always a good idea to test. This makes sure everything works correctly. Click the "Test" button. This will send a test email. It will use data from one of your records. You can check your inbox to see the email. If it looks good, you can turn on the automation.
More Advanced Features
Airtable email can do more. It can send emails with attachments. You can link to a file in your base. It can also create an email draft instead of sending it. This is a good option if you want to check it first.
The Magic of Automation
Automation is the key to this system. You can set up recent mobile phone number data an automation. This can be a simple trigger. For example, when a new row is added. Or when a checkbox is checked. The automation will then do something. In our case, it will send an email. This happens all on its own. It saves you from manual work.
You can also make the email personal. This means you can use data from your Airtable. For instance, you can use the person's name. You can also use their company name. This makes the email feel special. It is much better than a generic message.
Setting Up Your First Airtable Email
To begin, you need an Airtable base. This base should have all the needed information. It needs to have names and email addresses. It should also have any other data you want to use. This data could be an order number. Or maybe it is a special code. After you have your base ready, you will set up an automation.
First, go to the automation tab. Then click on "Create a new automation." You will then choose a trigger. This trigger is the action that starts the process. An example trigger could be "when a record enters a view." This means when a row of data moves into a certain group, the email will be sent.
Next, you will set up the action. The action is what happens after the trigger. You will choose "Send an email." This is a simple and clear action. It is also very powerful because you can do so much with it.
You must fill in the email details. You need to put in the recipient's email. This should be a field from your Airtable base. You also need to write a subject line. And of course, you will write the email body. You can use data from your base here. You will use curly braces to pull in the data. For example, {Name}. This will put the person's name into the email.
After you have filled in all the details, you need to test it. It is always a good idea to test. This makes sure everything works correctly. Click the "Test" button. This will send a test email. It will use data from one of your records. You can check your inbox to see the email. If it looks good, you can turn on the automation.
More Advanced Features
Airtable email can do more. It can send emails with attachments. You can link to a file in your base. It can also create an email draft instead of sending it. This is a good option if you want to check it first.