Sales records are an essential tool for any business, as they allow you to keep track of a company's transactions in detail. Knowing how to record a sale (and when to do so) will help you improve your business's financial situation.
Find out below what sales records are, how and when to do them, as well as reference examples for creating your own.
Sales records are documents that record the sales made by a company in a certain period of time. They are used to keep a rigorous accounting of income and also to track inventory.
When a company's sales volume begins to grow, it is useful to monitor them to provide more information and, therefore, greater control over them.
Each sale is recorded in a document that contains:
Amount;
Product or service sold;
Customer data;
Transaction date.
Recording your sales helps you reduce risks, improve efficiency, increase productivity and achieve the expected results. Learn how to improve the control of a company with 4 tips.
How to record a sale and when to do it?
To keep track of sales indonesia number for whatsapp accurately, it is best to record sales at the time the transaction is made . This will allow you to effectively control your finances and avoid mistakes due to forgetfulness or omission.
Here is a checklist of what you should not forget when recording a sale:
Create a tax receipt to support the sale: Every recorded sale must be accompanied by a government-approved invoice, ticket, or tax receipt. It may be helpful to link the invoice number to the sales record.
Entering customer details: sometimes just the name will suffice, but in other cases you will want to record the address, tax details or contact phone number.
Record the amount of the sale : It may also be useful to record the payment method.
Update inventory : This will help you manage your merchandise stock more efficiently.
Discover how to make a daily sales inventory in 3 simple steps .
Sales Record Examples
To help you better understand how sales are recorded, we will give you some examples of types of sales records . Depending on the type of business and the amount of sales, your records may be organized in different ways:
To make your job easier, you can use Zendesk's commission and sales control spreadsheet, which allows you to track key sales indicators, as well as manage customers and salespeople in one place. Download it for free !
Keeping an organized sales record will help you boost your business
71 % of business leaders believe that data analysis is essential to setting the direction of a company. Sales records are important because they provide easy access to information about the financial status of a business.
By keeping a transaction record, you will know how much you sell and which products or services are in greatest demand. This is useful for tracking the sales process at its final stage, the company's revenue , and product inventory . With a transaction record, you can also identify repeat customers . Considering that attracting a new customer can be up to 7 times more expensive than retaining an existing one, identifying and retaining your repeat customers will save you time and money.
3 reasons to start a sales log
A growing company needs to organize its resources to distribute them efficiently. If you're still wondering whether it's really worth creating a sales log, here are three good reasons to do so:
Improve decision making
An organized sales record lets you know which products or services are the best sellers, who your best customers are , and when your demand is highest .
With this information, you can make better decisions to take your business to the next level.